FACILITIES CO-ORDINATOR

 

Closing Date	2022/12/07
Reference Number	TSE221130-2
Job Title	Facilities Co-Ordinator
Business Unit / Division	Tsebo Facilities Solutions
Job Type Classification	Fixed Term Contract
Location - Town / City	Johannesburg
Location - Province	Gauteng
Location - Country	South Africa
Skills and CompetenciesDuties & Responsibilities	Operational Delivery: Review visitor and client arrivals for the day Attend to special arrival and meeting room requirements Provide information about amenities, area and venues Ensure that all visitors sign the visitor's register, visitor slip only to be signed by the host. Anticipate client needs and build rapport with clients Offer assistance with certain tasks (e.g. taking messages, catering requirements, etc) Offer assistance with meeting room technical requirements. Ensure compliance with health and quality standards Liaise with Facilities Manager to oversee, monitor and ensure costs are contained within budgets (OPEX and CAPEX). Review and report on monthly variance reports. Ensure compliance with TFS policies and procedures related to financial management, controls and expenditure authorization levels. Monitor & report all building maintenance work orders on a daily basis Ensure all requests to purchase followed by a quotation. Ensure all suppliers submit invoices timeously with service reports where necessary. On satisfactory completion of job or delivery, request an original invoice and ensure it logged on a spreadsheet. Adhere to cut off dates stipulated by TFS and the client. Liaise with BCX finance team on payments to suppliers Liaise with TFS Managers to ensure all contract documentation is maintained and updated Ensure leave forms are captured on the system Ensure ongoing implementation of TFS’s quality management system known as IMS for all policies and procedures related to Quality, Environment and Health & Safety Supplier management and payment reconciliations are up to date to avoid suspension of services Communicate terms of trade to suppliers to ensure compliance whenever required Obtain statements from suppliers, do reconciliations before it is forward to TFS HQ finance Oversee day to day running of all Soft & Technical Services Monitor certain technical equipment such as the generator and UPS system Carry out random walk around with or without suppliers. Carry out formal and informal supplier review with management of supplier. Manage stock and carry out weekly stock takes
MS Office Suite Knowledge of equipment, materials and suppliers used in facilities management. Good understanding of the utilisation of the INFO system. Proficiency in English; knowledge of additional languages is a plus A customer-oriented and professional attitude Outstanding communication skills Excellent organizational and time-management skills Hospitality and customer centric focus. Bilingual Knowledge and understanding of SLA High degree of computer literacy (MS Word, Power Point, Excel) Problem solving and Analytical Skills Excellent report writing skills
Qualifications	Grade 12 A building/facility qualification or experience would be an advantage Computer literacy on MS Office and Infor EAM. Valid Driver’s licence Minimum 3 years’ experience in a similar environment