MAINTENANCE MANAGER

 

Closing Date	2022/12/09
Reference Number	TSE221202-4
Job Title	Maintenance Manager
Business Unit / Division	Tsebo Facilities Solutions
Job Type Classification	Talent Pool
Location - Town / City	Durban
Location - Province	KwaZulu-Natal
Location - Country	South Africa
Skills and CompetenciesDuties & Responsibilities	Sub-Contractors Supervise on-site contractors and procedures, ensuring they provide service as per SLA agreement. Preventative Maintenance Programmes Ensure that effective preventative maintenance programs are either in existence and operational or creates and implements programmes. Where outside contractors are used, ensures that such contractors perform to the extent that is listed in the SLA’s and that they do all the work necessary to rectify the problem timeously and without needless expense. Ensure that proper preventative maintenance schedules and equipment registers are maintained at the unit. Help Desk Liaise daily with Help Desk for client requests that require following up. Action open call list daily with the intention of resolving each call and set up call list meetings with line managers as required. Liaison – Senior Facilities Manager / Electrical Engineer Liaise daily with the Operations Executive / Senior Facilities Manager and the Engineer on site. Audits / Inspections Carry out daily, weekly and monthly inspections on site to determine service delivery measured against SLAs. Conduct a detailed maintenance audit at least once every month. Carry out weekly / Monthly Inspections of all Artisan’s tools.   Meetings Hold documented meetings with Service providers and management. Attend the 07h00 meeting with the Maintenance Team every morning. Attend meetings with client as and when required. Attend operational / management meetings as required. Documentation Service Manuals: Co-ordinate the compilation of service manuals for the unit equipment where these do not exist and maintains the accuracy of “As Installed” information (drawings, etc.). Quality Standards: Ensure quality systems of the SLA are implemented and monitored on an ongoing basis. Ensure that you are familiar with the penalty regime of the SLA from the client and that of the contractor. Variation Documentation: Ensure all variations (change management) which affect the SLA and TFS services are implemented in accordance with the contractual requirements Document Library: Ensure that a document library is maintained and updated onsite in accordance with the SLA. Integrated Management System: Assist with and monitor effective and ongoing successful "roll out" of the IMS. Administration: Ensure that all administration and all other paperwork is kept up to date and on record. Be proactive and initiate new ideas and or procedures as and when necessary.
Computer literate Proven leadership ability; Excellent interpersonal skills Organizational skills Valid driver’s license and own transport
Qualifications	Grade 12 (Std. 10) Qualified Artisan–Electrical or Millwright. (N4 or equivalent). An Engineering tertiary qualification will be an added advantage. Minimum five (5) years industry experience Minimum three (3) years Management experience in a similar environment

COMMERCIAL ANALYST

 

Closing Date	2022/12/06
Reference Number	TSE221202-3
Job Title	Commercial Analyst
Business Unit / Division	Tsebo Facilities Solutions
Job Type Classification	Permanent
Location - Town / City	Johannesburg
Location - Province	Gauteng
Location - Country	South Africa
Skills and CompetenciesDuties & Responsibilities	Supplier Administration Liaise with existing suppliers and new suppliers on information required. Keep updated credit application and information sheets of suppliers. Complete all new supplier credit applications. Ensure that copies of all documentation are made before sending to head office. File invoices and correspondence in a methodical manner for easy access. Financial Administration Ensure that the necessary documents are attached to every supplier invoice where applicable as follows, goods and services received note, delivery note/job card, purchase order and quotation. Check supplier invoice to ensure it complies with all current legislation. Check supplier invoice to purchase order and goods received voucher to verify correctness of quantity and price. Check correctness of general ledger allocation and coding of invoices against bill of quantities. Ensure head of departments sign-off all invoices in respect of orders pertaining to services rendered. Ensure that all invoices are authorised for payment by Internal Auditor. Send invoices timeously in accordance with TFS company policies and procedures to TFS Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger. Make copies of all pass-through costs invoices and supporting documentation. Capture all invoices on Onkey on a daily basis. At month-end reconcile pass-through costs on download from Onkey against pass-through costs captured in GL. Prepare a summary according to client requirements of all pass-through costs to be handed to client for invoicing purposes after receiving invoice and schedule from head office. Prepare journals based on review of cost allocations Prepare all commercial reports and submit to clients as per agreed timelines. Prepare month end reports for commercial review ISO 9001; 14001 & 45001 – Quality, Environmental and Health & Safety Standards Adhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures of as applicable to this position.
Excellent communication skills Excellent report writing skills Customer service centric Team and project focused Strategic planning skills Problem solving and analytical skills Innovative Financial and business acumen Strong presentation skills
Qualifications	Minimum: NQF Level 4 (Matric) & Financial Certificate 3yr Financial Diploma / Degree 2-3 Years in a high pressure corporate finance environment Helpdesk Operator Experience Knowledge of an Accounting Package Knowledge of a Helpdesk Package Knowledge of SLAs Knowledge of GAAP

FACILITIES CO-ORDINATOR

 

Closing Date	2022/12/07
Reference Number	TSE221130-2
Job Title	Facilities Co-Ordinator
Business Unit / Division	Tsebo Facilities Solutions
Job Type Classification	Fixed Term Contract
Location - Town / City	Johannesburg
Location - Province	Gauteng
Location - Country	South Africa
Skills and CompetenciesDuties & Responsibilities	Operational Delivery: Review visitor and client arrivals for the day Attend to special arrival and meeting room requirements Provide information about amenities, area and venues Ensure that all visitors sign the visitor's register, visitor slip only to be signed by the host. Anticipate client needs and build rapport with clients Offer assistance with certain tasks (e.g. taking messages, catering requirements, etc) Offer assistance with meeting room technical requirements. Ensure compliance with health and quality standards Liaise with Facilities Manager to oversee, monitor and ensure costs are contained within budgets (OPEX and CAPEX). Review and report on monthly variance reports. Ensure compliance with TFS policies and procedures related to financial management, controls and expenditure authorization levels. Monitor & report all building maintenance work orders on a daily basis Ensure all requests to purchase followed by a quotation. Ensure all suppliers submit invoices timeously with service reports where necessary. On satisfactory completion of job or delivery, request an original invoice and ensure it logged on a spreadsheet. Adhere to cut off dates stipulated by TFS and the client. Liaise with BCX finance team on payments to suppliers Liaise with TFS Managers to ensure all contract documentation is maintained and updated Ensure leave forms are captured on the system Ensure ongoing implementation of TFS’s quality management system known as IMS for all policies and procedures related to Quality, Environment and Health & Safety Supplier management and payment reconciliations are up to date to avoid suspension of services Communicate terms of trade to suppliers to ensure compliance whenever required Obtain statements from suppliers, do reconciliations before it is forward to TFS HQ finance Oversee day to day running of all Soft & Technical Services Monitor certain technical equipment such as the generator and UPS system Carry out random walk around with or without suppliers. Carry out formal and informal supplier review with management of supplier. Manage stock and carry out weekly stock takes
MS Office Suite Knowledge of equipment, materials and suppliers used in facilities management. Good understanding of the utilisation of the INFO system. Proficiency in English; knowledge of additional languages is a plus A customer-oriented and professional attitude Outstanding communication skills Excellent organizational and time-management skills Hospitality and customer centric focus. Bilingual Knowledge and understanding of SLA High degree of computer literacy (MS Word, Power Point, Excel) Problem solving and Analytical Skills Excellent report writing skills
Qualifications	Grade 12 A building/facility qualification or experience would be an advantage Computer literacy on MS Office and Infor EAM. Valid Driver’s licence Minimum 3 years’ experience in a similar environment

HANDYMAN/ PAINTER

 

Closing Date	2022/12/05
Reference Number	TSE221128-5
Job Title	Handyman/ Painter
Business Unit / Division	Tsebo Facilities Solutions
Job Type Classification	Permanent
Location - Town / City	KwaZulu-Natal
Location - Province	KwaZulu-Natal
Location - Country	South Africa
Skills and CompetenciesDuties & Responsibilities	General Maintenance / Fabric Repairs & Building Work Carry out any general maintenance / fabric repairs and building maintenance under the guidance of the Building Manager including but not limited to: Tiling work Building Maintenance Painting Carpentry Flooring Plumbing Waterproofing Roofing Ensure that a work order is received for all work taking place, no work is to be carried out unless a call has been logged with the Helpdesk. Undertake Planned Preventative Maintenance Tasks allocated by the Building Manager. Undertake Re-active Maintenance Tasks and Repairs allocated by the Building Manager. Assist with Basic Tiling, Flooring, Waterproofing and Plumbing work as and when required. Ensure that best Operating Practice is applied when undertaking Maintenance Tasks / Repairs. Provide a list of required materials to the Building Manager to enable successful execution of Maintenance Tasks. Complete and issue Work orders to Maintenance coordinator on a daily basis. All Staff to fully adhere to TFS House Rules and the Occupational Health & Safety (OSH) Act. Assist in keeping Workshop tidy and presentable. Must be able to perform “After hours” breakdowns when required Assist other maintenance staff within the department as and when required Carpentry Building of cupboards / shelving as and when requested by the Client Installation of ceiling boards and cornices Conduct minor furniture repairs on request Hanging of picture frames and white boards, etc. Hanging of doors and door frames Installation of door locks and handles Painting Preparing and painting of interior and exterior ceiling boards Preparing and painting of interior and exterior walls, doors, window frames and skirtings Annual road markings of parking bay lines, road lines, manhole covers, etc. Preparing and painting of garden furniture and signage poles. Conduct minor paint touch ups as and when requested by the Client Meeting Room Setup’s / Churn Assist with the setting up f meeting rooms Assist with labour related issues such as moving of boxes and equipment’s Inspections Ensure that inspections are completed as per Planned Preventative Maintenance schedule Conduct bi-monthly maintenance inspections on all 3 sites (Kwa Shukela, SASRI and STC) Log calls with the Helpdesk for all faults noted Teamwork Share work knowledge with the team willingly and support Management. Assist other maintenance staff within the department as and when required Ad Hoc Perform / carry out any other reasonable requests as stipulated by Management. Must be able to perform “After hours” breakdowns as and when required
Must be able to think logically and be solution orientated. Excellent interpersonal skills Good communication skills Service orientated and team focused with particular attention to detail Ability to plan, organise and control own work effort Ability to manage more than one situation at a time Ability to display professionalism Good Knowledge of tools and materials used in the assigned area of responsibility Must be energetic Must be punctual and reliable Must be approachable Must be self-motivated and team oriented Must be friendly, polite, and helpful when dealing with customers Must be able to work under pressure Must be service oriented Must be able to work independently Must be able to act quickly and calmly in emergency situations
Qualifications	Matric Basic Plumbing, Building, Painting, and Carpentry experience 1-2 years’ working experience in a similar environment 1-2 years’ customer service experience

ARTISAN AID (ELECTRICIAN)

 

Closing Date	2022/12/05
Reference Number	TSE221128-4
Job Title	Artisan Aid (Electrician)
Business Unit / Division	Tsebo Facilities Solutions
Job Type Classification	Fixed Term Contract
Location - Town / City	Durban
Location - Province	KwaZulu-Natal
Location - Country	South Africa
Skills and CompetenciesDuties & Responsibilities	Ensure that all electrical equipment is installed and maintained in such a way that all the laws and regulations pertaining to Electrical Installations are adhered to. Ensure that Best Operating Practice is applied when undertaking maintenance tasks/repairs. Undertake Planned Maintenance Tasks allocated by the Electrical Manager or Maintenance Coordinator. Undertake Re-Active Maintenance Tasks and repairs allocated by the Electrical Manager or Maintenance Coordinator. Ensure that the work area is left in a clean and tidy manner after completion of work. Ensure that all installation work is performed using Best Operating Practice. Perform the following installation work when required: Trenching Chasing of walls Installation of conduit and trunking Pulling cables Ensure that workshop and substations are kept clean and tidy. Ensure that uniform is always neat and clean. Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. ISO 9001; 14001 & 18001 – Quality, Environmental and Health & Safety Standards Adhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures of as applicable to this  Ad Hoc Perform / carry out any other reasonable requests as stipulated by Management
Knowledge of methods, materials, tools and equipment used. Knowledge of the safety hazards and the safety precautions required. Understand and follow oral and written instructions. Ability to plan, organise and control own work effort. Good people skills. Excellent customer relation skills. Basic knowledge of generators. Good knowledge of 3 phase & single phase circuits. Basic knowledge of HVAC systems would be an added advantage.
Qualifications	Minimum N3 and qualified in required field with Trade Papers 2-5 years post trade test experience in required field. Good knowledge of electrical maintenance. Lights, sockets, motors, fans, fire alarm systems, electrical fencing and geysers.

SPECIALISED SERVICES MANAGER: REACTION/PATROL

 

Closing Date	2022/11/29
Reference Number	TSE220921-2
Job Title	Specialised Services Manager: Reaction/Patrol
Business Unit / Division	Thorburn Security Solutions
Job Type Classification	Permanent
Location - Town / City	Secunda
Location - Province	Mpumalanga
Location - Country	South Africa
Skills and CompetenciesDuties & Responsibilities	Effective management of the financial performance Revenue Growth: • Organic Growth achieved against budget Gross Margin Improvement: • Direct Labour control / % improvement • Direct Other cost reduction / % improvement • Profitability against budget Manage the department’s cash flow: • Debtors’ management / reduction • Capex spent vs. budget Effective management of operations Customer Focus: • Retention and customer satisfaction ratings Quality of Service: • Quality Audit rating, correction plan in place and implemented • Conformance with legal, company standards and requirements for tactical/riot/strike/events services • Proposals in place and signed Shared Best Practice: • Specific examples of implementation Effective management of staff Effective Organisation: • Organisational structure staffed • Tasks clearly defined and allocated • Staff turnover analysis, reduction of staff turnover Staff Development: • Succession Planning in place, updated and practiced Effective management of business development function Marketing Plan: • In place and integration with division’s marketing strategy ISO 9001; 14001 & 45001 – Quality, Environmental and Health & Safety Standards • Adhere to the Thorburn Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies and Procedures as applicable to this position Ad Hoc • Any reasonable action requested by management
• Effectively and efficiently work under tight deadlines • Manage multiple priorities utilizing strong time management and project tracking skills • Work collaboratively with diverse, multi-location teams in a fast-paced environment • Ability to manage a number of projects and initiatives simultaneously Knowledge of: • South African security and events legislation • Operational Policy and procedures • HR Policy and procedures • Health and Safety legislation
Qualifications	• Grade 12/Matric • 8 years related experience • PSIRA Grade A Qualified • RIOT/Tactical/Strike/Events management qualification or equivalent • SAMTRAC qualification would be preferable • Computer proficient in MS office package • SA Drivers Licence • Business Firearm Competency • National Keypoint Accredited